Hosting a Speed Quest camp can be a very exciting and fulfilling experience. Please take time to carefully read through the contract before filling in any of the information. If you have any questions about any part of the contract please call to clarify the information. This will help to keep any of us from having any misunderstandings that will detract from you having the best possible camp.
I, ____________________________, agree to act as host of a Speed Quest two day Camp. The days of the camp being ________________________.
The location of the camp will be:
City _______________ State _______ Zip ________
Enclosed is a deposit check for $250.00, Check # ________ from __________________, for the camp. This is a refundable deposit that will be paid back to the host if an average of 40 participants at $75.00 is collected in camp registration fees. If this minimum is not collected the host will forfeit the deposit to aid in payment of the camp expenses.
Camp registration forms will be distributed and collected by the camp host. This includes getting the registration forms to other schools and community members if it is to be a camp open to the public. This is your camp; if you choose to limit the participants to just one school that is up to you and your staff to decide. If the fundraising part of the camp appeals to you, include as many schools as possible. All checks are to be made payable to: Speed Quest Instruction.
Athletes will be required to pay a $30.00 non-refundable deposit with their registration form at least 18 days before the camp. The remainder of the tuition may be paid the first day of the camp. You will be required to have a minimum of 20 paid participants 18 days previous to the camp. This is to insure the safety of the host and Speed Quest purchasing a plane ticket and making any other travel arrangements. Failure to provide this information may cause your camp to be canceled.
If the camp is canceled for any reason the cost of all expenses incurred by Speed Quest will be deducted from your deposit. This typically amounts, but is not limited to, about $95. If the total expenditures are less than that of the deposit you will be refunded the remainder of the amount, up to 3 weeks prior to the camp. Camps canceled after the 3 week cutoff will forfeit their deposit in it's entirety.
Speed Quest provides one Camp Director. You will be responsible for picking the Director up at the airport and providing any transportation necessary for camp procedures. If there is a need for a rental car because of your location you will be required to make contact with the Camp Director when they arrive in town to discuss the formalities of the camp.
You will be required to provide assistant coaches to help run stations during the camp. We will need the assistance of one coach per every 10 - 15 athletes participating in the camp. This is as much a coaches clinic as a camp for the athletes. Parents and other coaches should be encouraged to attend and learn as well.
You will be required to provide the facility for the camp. Facility should include a field and a gym. The football field and track is a very good combination with the gym for the option of more court type demonstrations and bad weather. The facility should also have a place to store equipment for the dates of the camp. Facility size should be big enough to handle the amount of athletes expected to attend, and needs to have a bathroom available.
Speed Quest will provide all speed development equipment for the camp. It would aid in instruction if you could provide weight bars and plyo boxes, but they are not necessary. These items are too big and heavy for us to bring to the camps.
Video taping is no problem. You are paying for the information so feel free to have someone there to video as much of the camp as possible. Our instructor will help in giving instruction to the video person so you get the best possible information.
In the case of an injury, Speed Quest and its staff, agents and representatives will be held unaccountable. All athletes will be required to provide insurance information with their registration forms. Speed Quest will not assume liability for medical expense incurred by any participant.
At the conclusion of the camp all registrations and moneys shall be given to the Director or immediately mailed to the Speed Quest office. If any athlete pays by check and it does not clear the bank, that total will be deducted from the sum of the total revenues and fundraising payment will be affected accordingly.
Fundraising totals will be based on the actual revenues generated divided by the cost per athlete ($125.00), not on total participants. You may scholarship one athlete per every 25 paid participants if you desire. These athletes will be required to fill out all the registration information including insurance policy number.
Fundraising payment will be made within 30 days of the conclusion of the camp. We must have some processing time and wait for all the checks to clear the bank.
I understand that failure to follow the requirements described in this contract may cause some or all of my deposit to be forfeited. By signing this agreement I accept all terms and requirements herein.
Host _____________________________________ Date________________, 200__
295 Moore St. PO Box 148., Harrisburg, OR 97446 1-800-430-0555